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Mail Processing
Services Provided
The Mail Processing department provides mail pickup from, and delivery
to, the Health Sciences Center buildings and/or departments, including
both US mail and campus mail.
US mail is delivered from the US Post Office, and delivered twice
daily to campus buildings and departments. Outbound mail is metered
and dispatched to the US Post Office by 3:45PM daily.
Campus mail is delivered to and from the Norman campus, Tulsa campus
and most State agencies daily. Mail is delivered to and from
the Tulsa campus through a courier, so no large or oversized packages
are accepted.
Central Mail provides
Bulk
Mail service to all campus departments through the United States
Postal Service. Bulk Mail has the basic requirements of containing
200 or more pieces of identical content and has specific sorting
requirements. Please contact Central Mail with any questions
concerning Bulk
Mail procedures.
Any incoming shipments
made by private courier should be delivered directly to the applicable
department and not to the Mail Processing Center .
Hours of Operation
6:30 AM - 5:00 PM , Monday through Friday
Excludes University-recognized holidays.
Points of Contact
Mike Romines, Mail Supervisor 271-2225
Jennifer Kirk, Mail Clerk 271-2225
Location
Williams Pavilion, Room 110
Guidelines
Campus mail is designated as mail which originates from the OUHSC,
Norman , or Tulsa campuses, and is addressed to a person or department
on any of the three campuses. It also includes mail addressed to
any of the ancillary institutions on the OUHSC campus, or to any
state agency in the Oklahoma City metropolitan area. All campus
mail must be placed in campus mail envelopes, which can be obtained
from Printing Services.
Any outgoing mail to be registered, certified, or insured should
be in the mail room by 3:00 PM .
The OUHSC campus is assigned a PO Box number of 26901, and a unique
zip code of 73126-0901.
Any received mail that is addressed to faculty or staff located
in the Oklahoma Teaching Hospitals, will be forwarded to the Oklahoma
Teaching Hospital's Mail Service.
Each delivery point must provide an IN and OUT box for mail.
Generally, mail is processed as received. However, if time becomes
a factor, Express Mail will be given top priority.
Students are not authorized to receive mail at the OUHSC campus.
The United States Postal Service has declared mail addressed to
an individual at their place of employment is classified as business
mail. Therefore, no breach of confidentiality is committed if that
mail is opened by their employer. Note: OUHSC Mail Processing
services are for University departmental use only. Personal mail
is strictly prohibited.
All mail to be metered must be handled and tied or banded separately
from campus mail. A completed
Departmental Mail Voucher must be attached to each bundle. International,
registered, certified, and insured mail should be banded separately
with its own voucher.
Mail Processing will not pickup items to be sent via private carrier.
In the event of departmental moves, the department is responsible
for notifying Mail Processing of their new address. Departments
should also update their addresses with any correspondents.
For outgoing shipments, it is necessary to furnish Shipping personnel
with a legible and complete shipping address and account spread.
Campus mail envelopes can be obtained from O.U.
Printing Services located in the basement of the Rogers Building,
800 NE 15th, 271-5489.
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